5 Best Email Hosting Service Providers In The Industry
2019 September 17th at 6:59
If you don't have a business or run one-man freelance gigs, you can certainly make do with the resources of a free email account.
But once your business starts to grow, you may need to look for a custom email hosting solution, starting with a professional email address at a custom domain. For customers, this is an indicator that you are serious about your business.
5 Best Email Hosting Service Providers
Good and cheap email solutions aren't rare and we looked for the ones that are best for small to medium businesses.
These are the best email hosting service providers:
- ProtonMail - offers almost military-grade security
- G Suite - Google service package for businesses
- SiteGround - valuable offer of email hosting services
- 1&1 Ionos - optimized for Microsoft Office
- Rackspace - professional email solution
Nuke-proof security (literally)
ProtonMail is a privacy-focused email service with built-in end-to-end encryption and various additional security features. All of its servers are run from CERN in Switzerland which puts its services under the protection of incredibly strict Swiss privacy laws.
Moreover, ProtonMail does not use cloud hosting and its primary data center is located in a bunker under 1,000 meters of rock which could probably survive a nuclear blast.
So it's not an overstatement - ProtonMail data center is actually safe from nuclear attacks.
For all the messages in the inbox, ProtonMail uses the so-called Zero-Acess Encryption, meaning that all the messages are ciphered and can be unlocked only with the recipient's key - when it reaches the target mailbox. So nobody can read your mail, not even the ProtonMail technical staff.
ProtonMail offers 4 different email hosting service plans, including a free account. It includes 500MB storage, up to 150 messages per day, up to 3 labels, and limited support.
Paid plans range from $5/month to $30/month. The most attractive Professional plan with full features for $8/month includes 5GB of storage per user, unlimited messages, unlimited labels, 2 custom domains, priority customer support, and Auto Responder (out of office reply).
Key ProtonMail Email Hosting Features:
|End-to-end encryption||Exceptional security measures|
|24/7 operations||Free plan|
2. G Suite
Familiar Google services amped-up for businesses
Free Google accounts are already full of useful features, but a free Google account lacks some business essentials, such as a custom domain name. That's where G Suite comes in, offering not only email hosting but also a whole set of productivity tools for businesses.
Unlike a standard Google account, G Suite allows managing all of the company's associated accounts. They include emails, documents, slides, and sheets, created by employees.
The already familiar Gmail is accessible on all devices, automatically backed-up, and protected from spam by Google, who also promises almost 0% downtime.
G Suite Pricing
G Suite does not have a free plan. The Basic plan is $6/month per user and includes 30GB cloud storage, ad-free experience, 24/7 support, centralized admin console, migration tools, and many more features.
For businesses, though, the recommended option is the Business plan at $12/month per user. It has unlimited cloud storage, additional security and administration controls, and eDiscovery for emails, chats, and files.
Key G Suite Email Hosting Features:
|Business email through Gmail||Shared documents|
|Video and voice conferencing||Secure team messaging|
Affordable and safe solution for small businesses
SiteGround offers a unique email hosting solution: you can get unlimited email accounts at your domain even with the cheapest plan. So it can be one of the best email hosting options for small businesses in the market.
Email hosting is available within all shared hosting plans and you will be able to create an unlimited number of personalized email accounts based on your domain.
Siteground assures that their third-party and in-house developed solutions make emailing fast, spam-free, and secure. You can use secured send/receive protocols, such as SMTPs, POP3s, and IMAPs. Also, all servers have anti-spam solutions enabled by default.
The StartUp plan at $3.95/month includes one website, 10GB of storage, ~10,000 monthly visits compatibility, and 1 level SuperCasher for faster loading speed.
For slightly more - $5.95/month, there's the GrowBig plan that includes unlimited websites, 20GB of storage, ~25,000 monthly visits compatibility, 3 levels SuperCasher for faster loading speed, free backup restores, and free site transfer.
Key SiteGround Email Hosting Features:
|Free unlimited email accounts||Top-notch 24/7 support|
|Easy email management||Spam protection|
4. 1&1 Ionos
Email and Microsoft Office combined
1&1 Ionos email hosting services are designed for mail servers developed by Microsoft. They are aimed at small to medium-sized businesses and individuals.
For email hosting, 1&1 Ionos can offer sufficient storage space, advanced security, fast data recovery, and professional support.
But 1&1 Ionos stands out because it offers combined email and Office packages that allow using Office Online or Office software installation. These also include One Drive for Business storage, 24/7 expert support, and even Microsoft Teams with the higher-tier plans.
1&1 Ionos Pricing
Basic 1&1 Ionos email hosting plans cost as little as $1-$2 per month. There is a $5/month option billed per user count that grants a 50GB email account for each user, free domain, and Webmail service.
Email + Office bundles range from $4.50 to $10.50/month/per user. Apart from access to Office Online and Office software installation and One Drive for Business, the top-tier plan includes a free domain for one year.
Key 1&1 Email Hosting Features:
|Optimized for Microsoft Office||Free of ads|
|24/7 expert support||Professional hosted email|
Professional email hosting
Rackspace offers a variety of email-oriented services for all kinds of businesses at affordable prices.
Rackspace guarantees 100% uptime with 24/7x365 Fanatical Support® and, on top of that - free and easy migrations.
The Rackspace Exchange system has a corporate-grade synchronization capability. It allows sharing calendars, events, and contacts as well as using the Outlook Web App so that users could stay in touch even on the go.
In addition, desktop sync will make sure that all your desktop files (no matter if you're using Windows or Mac) will be safe with a copy in the cloud.
Prices begin at $10.99/month per 100GB mailbox. You can actually reduce costs by using Rackspace's 'Exchange Hybrid' package though. This feature lets you host non-Exchange mailboxes on your Exchange server so that money isn't wasted on team members who don't need all the benefits of Exchange. Non-Exchange mailboxes are available from just $2.99/month.
Key Rackspace Email Hosting Features:
|Free email migration||Experienced 24x7x365 support|
|Outlook, Webmail, and mobile access||25GB mailboxes|
How To Pick The Right Email Hosting Provider
When looking for business email hosting services, there are some important aspects to consider. These are security
Multiple measures must be taken to keep your email secure and private, no matter if it is for your individual needs or for the organization.
Your service provider should ensure email security by using (or encouraging you to use) strong passwords and multi-factor authentication.
More to add, email hosting provider with strong security can encrypt your email messages with SSL and TLS layers, and implement a firewall and spam filtering applications.
Custom Email Domains
Custom email is one of the most important details in the larger picture of your branding. In a single glance, your clients/recipients will see if your business is serious.
Ensure that your clients know what your brand is. It's part of your marketing strategy.
Look for providers offering custom email addresses or with an easy transition of your current domain and email.
Responsive and Professional Support
Customer support should be available 24/7 via live chat and - ideally - reachable by phone.
Importantly, the customer support team has to be competent, know he most common problems and how to solve them quickly.
Here's an example of really bad customer support. The issue looked simple enough - migrating emails from one G Suite account to other G Suite account:
Later, it gets even more interesting:
If you don't want to end up teaching customer support about their products, look for email hosting provider with decent support.
Storage for Emails
Email hosting providers should give generous email storage and monthly transfers. This allows users to feel safe.
Just keep in mind - there's no such thing as unlimited email storage with shared hosting - you share the resources with others and if the limit is reached, the whole server performance will be affected.
It is better to know that you'll have 20GB of space which is enough for multiple standard websites than get the unclear deal of unlimited resources.
Best Email Hosting Services: A Summary
Email services have come a long way since AOL and you can find yourself overwhelmed with all the new features popping up.
But the more choice you have, the higher the chance that you'll find the best fit for your business needs.
The top 5 email hosting services on this list stand out for their special features, great for specific needs.
- ProtonMail offers top-notch encryption and security that guarantee privacy protection.
- G Suite offers all of the already familiar Google services to businesses.
- SiteGround grants sufficient space and unlimited email accounts for good prices.
- 1&1 Ionos is an email hosting solution optimized for Microsoft Office.
- Rackspace is a professional option that's great for growing businesses.
Perhaps we missed some important features or email hosts? If so, let us know in the comments!