5 Best G Suite Alternatives: Avoid The Price Jump


Fiona O’Connell


2019 March 13th

G Suite is a great way to connect the people in your business. With separate emails, collaborate calendars, and documents - it can help people work together.

But here's the problem.

It's not perfect. And with over 4 million businesses using G Suite, Google has a lot of power as to how they're treating their customers.

As of April 2019, G Suite will experience a price increase:

As of April 2, G Suite Basic Edition will increase from $5 per user per month to $6 per user per month; the G Suite Business Edition will go from $10 to $12 per user/month. Pricing for G Suite Enterprise Edition ($25 per user/month) will remain unchanged. David Thacker, Vice President of Product Management, G Suite.

So with that in mind - is there even a way out? Are we all doomed to use G Suite no matter the pricing changes, or can we go somewhere else?

Here are some great G Suite alternatives that you should consider, in no specific order:

1. Rackspace

Price from: $2.99 /user/month

Recommended for: those who require a simple business email.

g suite alternatives rackspace

Operating in over 150 countries, Rackspace is a global enterprise - and just like Google, they have plenty of plans dedicated directly to email.

The cheapest one, Rackspace email, will cost you just $2.99/month for one user - and it has everything required to give your business a complete online presence.

Here's what your 3 bucks will get you:

  • Huge 25GB mailboxes
  • Full compatibility with Microsoft Outlook
  • Deleted email recovery
  • Attachments up to 50MB
  • 24/7 customer support

Is Rackspace better than G Suite?

Well, in simple terms, Rackspace is cheaper than G Suite at only half the price. And email attachment limits are twice as big - 50MB, as compared to G Suite's 25MB.

You might be missing some of Google's features, such as document collaboration and shared calendars. But if you didn't plan to use them in the first place - Rackspace is a very suitable alternative.

2. SamePage

Price from: free!

Recommended for: users that require business collaboration tools.

g suite alternatives samepage

If you love using G Suite, not for email, but for business collaborations instead - SamePage has you covered.

With online collaboration tools such as instant messaging, group chat, voice calls, shared document editing, file sharing, and much more - it aims to offer a complete experience for businesses of all sizes. And what's best is that it's actually free. SamePage is actually one of the best G Suite free alternatives out there.

Store data, collaborate on files and chat - all with unlimited teams numbers and free of charge.

But if you wish to upgrade, there's also a Pro & Enterprise plan, that will cost $7 a month for each member. And for that, you'll gain access to 1TB of storage, and plenty of other features that will make managing your team even easier.

So - if you're not looking for email, but for collaborations tools instead, give SamePage a go.

3. Zoho

Price from: $1 /user/month

Recommended for: those seeking cheap email options.

If your business is running on a shoestring budget, this G Suite price increase has probably affected you by a lot. But there's a very simple solution - it's called Zoho.

Just for $1 month a member a month, you'll get access to personal business email mailboxes. But that's not it. For that price, you'll also gain access to Zoho Cliq.

It's a developer-friendly team collaboration software, rivaling Slack - the beloved software used by most companies. Zoho Cliq is created to increased productivity, it also helps to keep all your team members in the loop.

All in all, it's an impressive addition to the team's email accounts.

g suite alternatives zoho cliq

Here are the main Zoho features you can get for just $1 a month:

  • 5GB storage per users
  • 25MB email attachments.
  • IMAP/POP access to connect email clients
  • Access to Zoho Cliq

4. Microsoft Office 365

Price from: $5 /user/month

Recommended for: businesses using Microsoft products.

g suite alternatives microsoft office 365

While Google Docs, Sheets,  Slides and other products are booming in popularity, many people stick to the original Microsoft Office solution. And for a good reason - it's easy to navigate, and priced at $5 per user per month, it's cheaper than G Suite.

For 5 dollars, you'll be getting access to:

  • 50GB mailbox
  • Microsoft Exchange mail server
  • Microsoft Teams communication platform
  • 1TB of Microsoft OneDrive file storage
  • Microsoft SharePoint team collaboration/planning software
  • Online meetings/video conferences
  • 24/7 phone and web support

And if you upgrade to a $12.50/user/month plan, a free domain, and Microsoft Office applications, such as Word, Excel, and PowerPoint will also be included.

Overall, if you like using Microsoft's products, Office is going to be great for you. It has an ecosystem as broad as Google's and it's a great option for many businesses.

5. ProtonMail

Price from: $6.25 /user/month

Recommended for: those who value supreme security.

g suite alternatives protonmail

This is the only option on this list that is more expensive than G Suite. But ProtonMail solves one of G Suite's biggest problems - and does it in style.

G Suite, and Google, in general, is known for its lenient approach on user data.

Your Google emails are being monitored. Both to block spam, and to improve the targeted advertisements.

That's where ProtonMail really shines - the company is based in Switzerland, a country with extremely strict data protection laws. Additionally, it goes a step further by encrypting all your emails with end-to-end encryption. And oh yeah - all of your data will be stored in an underground Swiss datacenter protected by over 1,000 meters of solid granite.

If you don't wish for your business data to be used by the third parties, ProtonMail is the option for you.

Its free email plan can get you 500MB of storage and one address. But for $6.25/user/month, you can get:

  • 5GB of storage per user
  • 5 email addresses per user
  • 2 custom domains
  • Priority customer support

And that's not it. Extra storage/domains/addresses are always available, too.

ProtonMail is a great, highly-safe email option for your business. If security is your #1 option, ProtonMail is your #1 choice.

Which G Suite Alternative Should You Pick?

Despite the price increase, G Suite is still a great option for you and your business. Which makes the new price increase somewhat expected.

But if you wish to jump ship, this is what these 5 alternatives to G Suite are best for:

  • RackSpace is great for those looking for a reliable alternative.
  • SamePage is created purely for business collaboration.
  • Zoho is a very cheap email/Slack combination.
  • Microsoft Office 365 is perfect if you prefer using Microsoft's tools.
  • ProtonMail should be your pick if you're looking for business security.

Are you using another G Suite alternative that's not mentioned? Or maybe you're staying with G Suite even after the price jump? Let me know your thoughts in the comments.

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User comments

Alwyn picture

2020 June 22nd

Note that Protonmail pricing is in Euro.

Note that Protonmail pricing is in Euro.

Thierry MBA picture
Thierry MBA

2020 June 6th

Great and valuable article. Thank you very much Fiona for the insights

Great and valuable article. Thank you very much Fiona for the insights

Jimmy G picture
Jimmy G

2020 March 1st

This is a great article! Samepage is the best alternative for G suite and Slack. It is better both in features and in price than either of them. It wont... Read more

This is a great article! Samepage is the best alternative for G suite and Slack. It is better both in features and in price than either of them. It wont give you your own email address, but thats the great thing about it. You can use it with any email, whether you have icloud, gmail, yahoo, heck even aol. Look into the tips at their website to see how you can integrate other platforms into it too, like twitter or gmail using Zapier. I set it up so I have a News page and every twitter account and RSS feed I follow pops up on there, this way everyone can be following the same news. Samepage + Zapier really is the best.

Kate Holland picture
Kate Holland

2019 October 29th

Hi Fiona, Thank you very much for your article, it looks pretty good but I think Mailfence should be on the list as they also provide an excellent replacement for... Read more

Hi Fiona, Thank you very much for your article, it looks pretty good but I think Mailfence should be on the list as they also provide an excellent replacement for Gsuite. I have been using Mailfence for almost 2 years and have no complaints about their service, all the features that Gsuite has, Mailfence also provides in their services like Integrated Calendar, document storage, Chat and Group; and even with a better price and of course, more safety. Besides that, people always compare Mailfence with Protomail as they are both secure email providers and offer the same services but have some features and technologies that Mailfence has that Protonmail does not such as encrypted calendar, key revocation, S/MIME, secure Group collaboration, IMAP/POP3, SMTP and many more. And with 2.5 euro per month, this is what you get: 5GB emails 12GB document storage 10.000 events calendar 10 alias 3 groups And all the technology functions IMAP/POP3 /SMTP/IOS/…