When using local storage options, such as your computer, not only can files become unorganized, but they can also make your device slower and slower. Not to mention the problem of reaching files from different devices.
That's why, instead of hosting a local server or investing in external hard disks to add storage, you should take your data to the Cloud - it keeps all of your files in one place and doesn't eat up space on your device.
But with so many Cloud solutions to choose from, making a final choice can be overwhelming and even nerve-racking. So I've done the research for you.
I’ve based my findings on the security features, storage space, and collaboration tools each of these solutions offer. And these are the solutions of best Cloud storage for business:
Sync.com (Best for meeting international compliance laws)
Recommended for: Businesses who need to meet international compliance laws.
When it comes to business Cloud services, Sync.com is a great choice - it gives users full control over their files and the team members who can access them. With an administrative account, you can easily add and remove team members as well as grant them different levels of access depending on their role within your company.
Additionally, you can access all files from a centralized folder and share them with the use of a simple link.
For added security, you can control access with passwords and individual expiry dates. Not only this, Sync’s end-to-end encryption means that your folders remain 100% private. In fact, even the company itself can’t see what you’re saving in your Cloud.
Aside from its enterprise-grade infrastructure, Sync ensures complete global data privacy compliance. The solution is also great for healthcare professionals and businesses because of its HIPAA compliance. Not only this, but Sync automatically backs up and syncs all your folders across all devices so you’ll have access even while on the go.
What about Sync.com pricing?
When it comes to pricing, you can choose from 3 business plans. If you’re a solo entrepreneur, you could choose to go for the $8 a month plan which gives 2TB of storage.
For teams, Sync offers a Business Pro plan which allows you to add as many users as you like for $5 a month per user and gives each team member 1TB of storage.
Finally, for more advanced business users, you’ll pay $15 a month per user, having 10TB of storage space each.
Recommended for: Businesses wanting to share folders with clients.
With more than 300,000 teams using Dropbox Business worldwide, it’s no surprise that it’s made my list of top business Cloud storage solutions.
The service comes with a comprehensive administrative dashboard which gives you full control over team folders.
Similarly to Sync.com, Dropbox allows you to share files and folders with simple links. This cuts out the need for big email attachments. Better yet, you can password protect these links and grant temporary access to users depending on the file.
However, what I like most about the solution is its Dropbox Showcase feature. With it, you can present work to clients in a more professional way. Unlike with other solutions, Dropbox allows you to make your folders more aesthetically pleasing while also giving you a 360-degree view of who engages with your files.
There is one downside to Dropbox and that’s its pricing.
The platform is more expensive than Sync.com with its most affordable plan costing $12.50 a month per user for 3TB of storage per person. For a more robust service, you can also go for the $20 a month per user plan which comes with unlimited storage.
Full control over user access
Dropbox Showcase feature for use with clients
Option to share files via links
30-day free trial
Considerably more expensive than other Cloud solutions
Recommended for: Businesses needing a security-focused solution.
Tresorit is a Swiss-based company that has a huge focus on security. The solution comes with end-to-end encryption and uses the highest standard 256-bit encryption to safeguard all documents from unauthorized access.
Better yet, Tresorit uses zero-knowledge technology so that not even the company itself can take a sneak peek at your files.
Furthermore, Tresorit gives you full control of your data. With it, you can stop sending risky email attachments and replace them with secure links. You can also track activity on shared files and restore any data you lose to ransomware.
However, what I like most about Tresorit is that you can match your Tresorit interface to meet your brand’s design. In fact, the solution allows you to share files with your brand logo and color on them. Also, with this solution, you have the opportunity to send fully customizable documents to all your clients.
Is it budget-friendly?
When it comes to pricing, you can go for the Business plan at $12 a month per user - but it's only available if you are registering 10 team members or more. On the other hand, you can go for the Small Business plan at $20 a month per user but, this is only applicable for teams of 2 to 9 people.
If you need something more robust, however, the solution does have an Enterprise plan for $24 a month per user. It starts at 100 users, but also includes personalized staff training and on-premises storage deployment.
Recommended for: Businesses who want to increase productivity.
Google Drive’s Business edition isn’t only good for storing files in the Cloud, but it’s also a great business file sharing and collaborating solution.
However, in addition to being able to collaborate on files in real-time, Google Drive is the perfect suite for increasing productivity. With it, you can organize team files in shared spaces. The solution also uses Artificial Intelligence (AI) to predict which files are most relevant to you every time you log on, so you don’t waste time looking for them.
Additionally, you can install Drive File Stream so that you can access all the files from your Cloud right on your desktop. Moreover, every time you share a file with another user, you can decide whether they can edit, download, comment, or simply view them. You can even allocate an expiration date.
Will it break the bank?
Google Drive’s most affordable plan is Basic, offering users only 30GB of space for $5 a month per user. That said, for something more substantial, the Business or Enterprise plans are great value for money at $10 and $25 a month per user. Both these come with unlimited storage.
Comes with Google Suite
Great for collaborating on files in real-time
14-day free trial
Doesn’t offer the same level of encryption as other solutions
pCloud is the perfect solutions for startups that want to start small and pay for more storage as their company grows. The tool allows you to create team folders whereby you can add files from individual projects.
Better yet, you can set individual and group permissions depending on each team member’s role within your project.
While pCloud doesn’t offer the same collaboration capabilities as Google Drive, the solution still allows you to comment on files and folders.
Thanks to this, you can completely stop using unsecured chat platforms to discuss projects. Not to mention that pCloud is the perfect platform for creative companies thanks to its built-in video and audio player.
Additionally, pCloud business clients benefit from the solution’s unbeatable security pCloud Crypto.
With it, no one can access your files without your permission. Moreover, pCloud uses 256-bit AES encryption and keeps 5 copies of your files on different servers for added security.
What's the cost?
However, despite the fact that pCloud allows you to grow your plan as your company does, it comes at a cost. Unlike other services which offer a few choices of subscriptions, pCloud only offers the option to pay $7.99 a month per user. Unfortunately, over the space of a year, this can cost you a small fortune.
Option to create a project and team folders
Opportunity to leave comments on files and folders
Strong encryption method
30-day free trial is available
Only one subscription option for business clients
Considerably more expensive than other solutions
So, Which is the Best Cloud Storage for Business?
When choosing the best Cloud storage for business, you need to consider how much storage you need and whether you want to be able to collaborate on files. Here’s my verdict:
Sync.com is the best solution if you work with international clients and customers;
Dropbox is the best solutions if you want to professionally package your folders;
Tresorit is the best solution for businesses with sensitive data;
GoogleDrive is the best solution for collaborating on projects;
pCloud is the best solution if you’re just starting out;
Before making your final decision, make sure the solution you choose comes with the highest level of encryption to ensure that all your documents remain safe.
Do you use a different Cloud service for your business? If so, I’d love it if you could tell me which one in the comments below.
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